10 Tips to be More Productive at Work by Lisa Zaslow

• make a habit of getting organized
• spend a few minutes every day to "create order from chaos"
• even 5 minutes will make a difference
• 15 minutes could transform your life

• make some room on your desk
• remove all supplies and gadgets that you don't use every day
• toss out ancient history on your bulletin board
• clean out old Post-its on your computer
• uncover your horizontal surfaces
• clear off credenzas, tables, the tops of bookshelves

• from your letter opener to your computer, get the right equipment
• don’t tolerate products and tools that aren’t perfect, however you define it
• your briefcase or bag is like a portable office
• make sure you love yours and that it works for you

• have a written agenda, with timeframes for each item
• be vigilant about starting and ending on time
• keep information for different meetings in separate folders
• write the date of the meeting and any deadlines on your notes
• keep track of any actions you promised to take in your calendar

• use only one calendar (or electronic device) to track your appointments
• otherwise it's too easy to overlook something or to double-book your time
• look at your calendar every day so nothing falls in the cracks

• when you really need to get something done, make yourself unavailable
• no phone calls, no e-mail, no visitors
• it’s okay to not answer a ringing phone -- even a cellphone -- really

• create a filing system that works for you
• use hanging folders with plastic tabs (e.g., Pendaflex) for papers
• create a system for electronic documents that mirrors your paper filing

• check and respond to e-mail at designated times
• avoid checking email continuously throughout the day
• mute the incoming mail chime so you can ignore each new message

• start a list of the information and materials you must bring with you
• begin compiling your list as soon as you plan a trip
• keep a master list of personal and business items you always need
• make an extra copy of your itinerary with contact numbers
• give copy to someone who is not traveling with you

• keep critical and frequently-used items and information within arms' reach
• use a vertical step rack or a file box for “hot” files
• move furniture and equipment so you can easily access things you need

Lisa Zaslow helps individuals and businesses to be more organized and productive. Reprinted with permission of www.OnlineOrganizing.com